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18/08/2020

Step by step: How to make a complete technical sheet

A crucial element of communication, especially for small entrepreneurs or freelancers. With the technical file, storage of the model is facilitated with the correct documentation, reducing costs, and the use of unnecessary space and materials. This facilitates management and a huge amount of time and money saved.

What is a Technical Sheet

The technical sheet is a descriptive and essential document in planning a collection. Each description provides information about the piece in the process of being created, with all those provided for its production, such as the type of fabric, decoration, type of sewing, among others. This directly affects production quality, time, and cost. Through this document, the stylist can test the feasibility of the models and estimate costs more accurately, in addition to optimizing communication between all stages of the manufacturing cycle. This is mainly because this work tool is – or should be – present throughout the production chain, start at the end.

Some items that make up the technical file are header, table, technical drawing, photography, fabrics, variants, ornaments, observations, basic raw material, sewing, finishing, and processes. If the professional considers it necessary, it is possible to customize the document to suit your needs and your reality.

Let’s take a look at the points we developed about the basic configuration of the technical sheet:

Header

Usually, the header contains basic information such as the description of the piece, the product code, data of the responsible stylist, the title of the collection, and the date.

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Table

The table, on the other hand, mentions the sizes of the garments, such as P, M, or G and their variations, or on a numerical scale, for example, 36, 38, and 40. Also, the quantities that will be produced by size.

Technical Drawing

The technical drawing is a very important part of the technical sheet, as it is through it that the stylist makes a graphic representation of the model he created. It usually comes in the form of mannequins printed front and back on the sheet and, in specific cases, the faces are also shown.

Photography

This is an optional element in the wardrobe’s technical sheet, but it is interesting to add references to help with the other steps of the process. The professional inserts in this space a piece that inspired his creation. It is possible to show how clothes should fall, for example.

Fabrics

These are the main work tools for making clothes. In this field, all fabrics that will be used in the composition of the wardrobe must be described, as well as the respective reference codes, the supplier, the composition of the raw material, the prices per meter or kilo, and the quantity. In this way, it is possible to calculate how much will be spent on each part.

Variables

The variables refer to elements that make up the piece, such as the fabric. This serves as a guide for the next steps in modeling and sewing, for example, when clothes should have more than one printing option. This information is optional, it is not mandatory.

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Details

It is the details in the finishing of the clothes that give a special touch. To fill in these fields, the following data are required: code, description, supplier, unit cost, unit of measure, quantity, and production cost. It is also important to have the individual cost per adornment used in clothing, to prevent production from failing in the plotting stage due to a high cost that would make its marketing unfeasible.

Notes

This field is used to describe specific details about the fabric, raw material, or even a process.

Basic raw material

It is important to have a list of basic clothing materials, although this point is often overlooked due to the low cost. However, it is good to have specified and divided by piece what will be the amount that will be paid for the material.

Sewing and finishing

Here are the specifications about the stitching or finishing that will be done on the pieces, such as straight, overlapping, edge, overlock, etc.

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Processes

This description refers to the services or activities necessary to carry out the production, such as labor, cutting, plotting, packaging, among others. Here it is also necessary to inform who will be responsible, in addition to the costs per part. You can avoid several obstacles by correctly filling in the technical datasheets, such as excess or lack of raw material, rework, tight or inaccurate schedules, unavailability of the part, or additional costs for the company.

The consequences of these errors can be catastrophic, but solutions such as automating this process are now possible. For this, there are spreadsheet platforms such as Audaces Idea, which help in the construction of these documents, from the simplest to the most complex.

Although the technical sheets of clothing do not have a rigid structure and are adaptable to the interests and needs of companies, some information is more common and indicated.
However, do you know how to make a complete data sheet?

To exemplify how to make a complete technical sheet, we publish below, a script with the most important and recommended items. These elements show some data that can be followed for the construction of a technical sheet.

The step-by-step

  1. Header: Company name, collection, reference code, part name, size scale (eg P / M / G, 38/40/42, etc.), size of the pilot part, and sealing wax. When the pilot part is tested, it receives a seal and that number goes to the token.
  2. Technical Drawing: It presents the front and back of the piece, but depending on the model it is possible to include the side view and enlarge some details, such as pockets, for example. In the technical drawing, it is possible to present some measurements, however, some cards have a measurement table.
  3. Part description: It is the exhibition of the model with details for neckline shapes, hollows, length, and finishes, using the most technical terms. This description must be succinct, clear, and precise.
  4. Main Materials: They are those that we use in greater quantity, that is, the main raw material of the piece. When registering the raw material, you must inform the name of the material, the manufacturer’s code, the composition, the width, the weight, the washing specifications, etc. This data is important to facilitate purchase requests and, subsequently, the preparation of composition labels.
  5. Secondary Materials: These are the materials used to support, finish, and finalize the models. Such as linings, interlinings, bias, threads, button, zipper, velcro, flap, rivets, eyelets, etc. As with the main materials, detailed registration of these raw materials is very important.
  6. Labels: These are necessary for the model, in addition to those regulated such as composition and washing. Such as brand labels, external labels, etc. It is also important to record the details of the supplier.
  7. Packaging: It is the description of the materials needed to pack and transport the garment. For example, A traditional shirt uses plastic sleeve fasteners, cardboard collar support, folding cardboard (determines the size of the fold of the piece), internal acetate on the neck, tissue paper, plastic bag, and box. In this field, it is important to record the supplier data.
  8. Third-part services provider: Refers to the model construction processes that are not carried out internally. For example stamping, embroidery, dry cleaning, loop, etc.ficha-tecnica-audaces
  9. Operating and assembly sequence: This technical sheet description refers to how the modeling parts will be assembled and on which machines they will be sewn. There is a logical pattern of an operational sequence for each model, but it can change slightly depending on the faction, as it involves machinery and processes. Therefore, the operation and assembly steps are listed with the person responsible for creating the pilot part (first sample), but the sequence must be confirmed by the PCP (Production Control Planning) sector.
  10. Time or timing: It is the time that each operation takes until the model is made. This data is important for calculating the final cost of the part. The PCP sector must also confirm the timing of operations. Some models undergo changes after timing, as when returning the PCP, the part may be unfeasible in production.
  11. Models parts: It is a graphic representation of all the components that are part of the model and that are necessary for the making of the piece. In companies with Audaces 360 software, parts are printed on a small scale as a representation of the chalk of a part. This sheet is attached to the technical sheet.
  12. Colors variants: Are the variations and color combinations possible for the model. In addition to the color variation of the main raw material, variations for prints, embroidery, etc. are also placed here. A color code must be followed according to the supplier or outsourced service, for fabrics and prints, it is common to use Pantone scale codes.

Okay, now you know how to do a complete technical sheet!

If you are an entrepreneur and want to boost the development of your fashion business, then it is worth keeping up with the new technological tools available on the market. Below, we leave you an excellent video, showing more details and information about the technical sheet:

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